ERP Solutions
for the Food & Beverage Industry

Download the Brochure Food Industry

An ERP Solution to Simplify the Complexity of the Food Industry

Implementing an ERP system that efficiently and securely manages every step of the production cycle while fully complying with the strict regulations of the food industry is essential for businesses in this sector.

The food industry demands full traceability of raw materials, from their arrival at the warehouse to the monitoring of production, transformation processes, and final sales. Additionally, companies must manage production, logistics, sales, quality control, financial operations, and inventory—all through a robust ERP platform.

Managing perishable goods with ERP software is crucial for ensuring operational safety and regulatory compliance in both distribution and production.

ERP systems provide end-to-end support for perishable goods, enabling real-time tracking of expiration dates, inventory levels, and storage conditions. This helps businesses optimize order planning, reduce waste, and ensure products are sold before they expire.

Traceability is a critical requirement, ensuring every perishable product is fully identifiable and trackable, both within the organization and across the entire supply chain. ERP solutions enable precise tracking of production batches and inventory, streamlining data management to uphold food safety and product quality.

For businesses with multiple locations or retail outlets, ERP systems deliver centralized inventory and operations management. This enhances cross-department communication and supports smarter resource planning, driving efficiency and scalability across the organization.

Fluentis ERP Food Industry: Make to stock & Make to Order in Compliance with Food Law

Fluentis ERP Food & Beverage è una soluzione completa ed integrata, studiata per accompagnare le aziende del settore alimentare nel delicato processo di innovazione e miglioramento delle performance.

Fluentis ERP Food & Beverage is a complete and integrated solution designed to support food industry companies in the delicate process of innovation and performance improvement.

An innovative ERP system capable of combining advanced technology with industry-specific expertise, it is highly configurable thanks to the flexibility and efficient parameterization of the software. This makes it adaptable to small, medium, and large companies, with the goal of ensuring high levels of production efficiency while guaranteeing strict product safety standards.

The management of EDI (Electronic Data Interchange) is a crucial aspect for optimizing and automating communication between the stakeholders (customers and suppliers) in the food supply chain.
EDI is a standardized system for electronically exchanging business documents such as orders, sales slips, invoices, and related records. In Fluentis, through the processing of standard XML files, integration is possible with providers responsible for handling EDI-formatted files.

The integration between ERP and EDI management provides the following advantages:

Process automation: EDI integration automates the transmission and processing of business documents among the various companies in the supply chain, reducing manual intervention, minimizing data entry errors, and improving overall efficiency.

Speed and timeliness: EDI allows for the instant transmission and receipt of documents, speeding up order processing and reducing delivery delays.

Traceability: It is possible to track the status of orders, shipments, and invoices in real time. This visibility helps improve supply chain management and provides customers with more accurate delivery information.

Regulatory compliance: The food industry often faces strict regulatory and safety requirements. Using EDI helps ensure compliance and simplifies the management of the information needed to meet current regulations.

Cost reduction and sustainability: Automating these processes can lower operational costs by reducing the need for printing paper documents, shipping, and manual data handling.

Data security: Through dedicated FTP areas, it is possible to store incoming and outgoing files securely.

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Strengths of the Fluentis ERP
Food Industry Solution

Production, Planning, and Sales Processes

Product specification (ingredients)
Management of weight variants and dual units of measure
Management of bill of materials, percentage-based recipes
Management of processing stages and enhanced production planning
Production scheduling (Make to Stock, Make to Order)
Management of work cycles by line, work center, or machine
Management of product seasonality
Batch-based production management
MPS and MRP planning (including finite capacity)
Integration of production devices
Integration of production and sales processes and demand forecasting
Monitoring of product perishability
Immediate reconciliation of weights directly within the system
Estimated cost calculation for items and actual processing cost tracking

Backflushing

Accounting system that applies production costs only when the production completion percentage reaches 100%
Management of both internal food production and outsourced production
MES (Manufacturing Execution System)
Availability analysis and automated production order proposals, along with automatic supply management
Production proposals based on recipes, for primary or alternative production lines
Production withdrawals via barcode scanning with expiration date analysis and batch management
Interface with scales and label printers
Multidimensional statistics for direct and indirect production costs

EAN 128 Barcode Management

Electronic product identity card
The barcode contains information about the batch, item, and description to trace the origin and reconstruct the product history
Security and logging of the product line, from raw materials to market release
EAN for material batch, product batch, packaging, and pallet
Secure management of product label printing with corresponding logging

Warehouse and Logistics

Weighing and labeling
Monitoring material flow
Reducing stock and managing empty containers
Delivery schedule planning and transportation cost optimization
Pallet and container management
SSCC label and container management
Picking and packing lists
Automatic generation of picking lists through automatic availability and expiration date analysis
Integrated warehouse management with RFID radio frequency devices
Inventory management and supply chain tracking
Dual “real” unit of measure
Automated warehouses
Batch management and expiration dates, FIFO (First In, First Out) and FEFO (First Expire, First Out)
Monitoring product delivery and production orders that pull raw materials from the warehouse
Product expiration calculation and expiration-based product analysis
Yield control
Specific functions for warehouse management of products requiring portioning (e.g., meats), packaging (e.g., fish), legal labeling, and products requiring dual unit of measure management or time-based pricing.

Sales and Agent Support Area

Synchronized management of commercial processes and the GDO (Large-Scale Distribution) channel
Management of retail points of sale, both directly and via FTP import/export of relevant information
Management of rewards, incentives, and gifts
Agent commission management
Cascading discounts, campaign and promotion management
Price list management per customer/product
Workflow, parametric controls on the sales order entry and authorization process
Assortment management with the option to select only available items from the catalog for the customer
Integration with major EDI standards
Integration with SFA (Sales Force Automation) for sales attempt tracking
Cost and raw material consumption reports

Integrated CRM for Order Collection

Order acquisition via the web
Order collection via terminal for sales agents
Integrated cloud-based CRM
Post-sales support
Management of agent expense reimbursements
Electronic invoicing
Sending communications to customers, suppliers, and prospective companies based on common tracking systems used by Large-Scale Distribution companies (e.g., Indicod, Filconad, Edifact, etc.)

Incoming and Outgoing EDI

Process automation
Speed and timeliness
Traceability
Regulatory compliance
Cost reduction and sustainability
Data security

Management Control and KPI (Key Performance Indicators)

Reduction of organizational, production, and labor costs
Cost tracking and inventory management
Customer and product analysis and statistics
Margin and profitability analysis
“What if” scenario simulations
Improved information sharing among users through access to the contact database

Quality, Food Law CE 178/2002

Operational workflows are natively integrated with the company’s quality management system
Compliance with “food law” and food and environmental safety regulations
Management of security and password protocols within the ERP system
Quality controls during product acceptance and throughout the production process
Generation of product Analysis Certificates and Certificates of Conformity
Management of complaints and non-conformities
Business Intelligence tools for production and quality control

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