Accounting & Finance

• Possibility to record first-entry entries using predefined entry prototypes.
• Simultaneous management of open items to feed customer/supplier deadlines with control mechanisms to prevent differences and inconsistencies compared to accounting transactions.
• Automatic adjustment entries, accruals and deferrals, automatic account closing and reopening.
• Automatic management of exchange rate differences for foreign currency transactions.

Simplicity in searching for accounting and VAT entries and the ability to extract them as desired in various available prints. Some of the main available reports include:

• Account statement
• Verification balance
• Annual financial statement
• Printing of the accounting journal
• Periodic VAT settlement
• VAT registers

They can be printed on paper in traditional reports or viewed on the screen for greater interactivity: quick preview of the entry by expanding the row with + or editing with a simple double click.

Automatic generation of declarations for periodic communications by reading accounting data.

• Quarterly communication of periodic VAT settlements, also for VAT groups
• Group VAT settlement calculation
• Unique certification of withholding taxes (CU)
• Calculation of VAT threshold for habitual exporters
• Management of declarations of intent and registers for issued and received declarations, management of the telematic file for communication to the Tax Agency. Verification of the value limit of the individual declaration of intent during invoicing.

• Allows simultaneous creation and closure of open items alongside accounting entries.
• It allows free creation of extra-account open items as well.
• It has various prints for deadlines and customer/supplier situations.
• Overdue items can be automatically used to create payment reminder letters for delayed customers, and the sending of letters by email can be fully automated.
• Open items and their payments can be organized into groups to support even the most complex installment or fractional collection/payment situations.
• It is possible to manage agent commissions in the accounting module (as an alternative to procedures available in the Sales area) by directly reading accounting entries and using a particular “payment fully received” maturation logic among others.
• There is an automated management mode for open items created from Customer and Supplier Orders/Delivery Notes for immediate payment/at delivery, with automated management of the related advance invoice.
• A guided procedure is available for reconciliation between open items (advance invoice/final invoice or Customer/Supplier).

It allows for automated year-end account closure and reopening, and automatically reopens the accruals and deferrals generated by adjustment entries and carries out the transfer of the calculated profit or loss.

Automated processing of adjustment entries such as active/passive accruals and deferrals, calculation and accounting of asset depreciation quotas, year-end account closure and reopening.

Accounting entries can be saved in temporary mode (without assigning the VAT protocol and registration number on the accounting journal) and then converted into final entries, including mass conversion via the appropriate procedure.

The guided procedure allows for automatic allocation and accounting of year-end exchange rate differences on foreign currency-denominated accounting balances (customers, suppliers, cash, bank). It integrates with the management and automatic updating of exchange rates in Fluentis.

Automatic valuation of cost/profit centers (referred to as “business centers” as they can be used in both sections as modern controlling requires) and projects thanks to the links that can be predefined in the chart of accounts.

Dimensions allow you to define an unlimited number of business center aggregations for different analysis purposes. For example, alongside the main set of cost centers that define the total costs of the company, you can define a parallel dimension, which is automatically updated by the same accounting transactions. It can include centers dedicated to monitoring the costs of a particularly significant investment or a specific business branch.

Cost drivers provide maximum freedom and flexibility in allocating common costs to business centers created to accommodate direct industrial costs or transfers from auxiliary centers to production centers. There are several attribution or allocation logics, and it is possible to define the priority with which different cost drivers are processed. The logics can vary depending on the analysis area; for example, attribution and allocation may follow different logics between the budget and the actuals.

These reports provide an initial, quick overview of business center movements and results, and their connection to accounting transactions, without further processing. When movements in analytical accounting are captured and processed by cost drivers and integrated with data from production, additional final reporting can be generated to reconcile and analyze the final results.

Reclassification of accounting data is supported by a flexible function for processing periodic account closures with related adjustment entries. Multiple closures can be processed, even for sub-annual periods, without interfering with general accounting transactions. This allows for the preparation of not only a balance sheet according to the IV Directive of the EU but also any other data reclassification for management purposes.

Reclassification models can be defined by the user and allow for the display of both accounting and cost center data, with various aggregations and formulas such as sums, quotients, additions, and subtractions.

• Automatic update and creation of asset cards during the accounting registration of purchases, disposals, destruction, etc.
• Automated depreciation management with the option to manage incremental assets using different logics.
• Legal revaluations management and printing of the relevant statement.
• Complete management of mandatory prints such as asset cards and asset registers.
• The ability to simultaneously calculate an objective depreciation, valid for Management Control purposes, with logic not related to taxation but functional to the actual use of the asset. In the Controlling area reporting, reconciliation between the two calculation criteria, administrative and objective, is always possible.
• Management of tax credits for super/hyper-depreciation.
• The ability to develop Amortization Plan simulations for the next 10 years with alternative percentage applications.

• Management of provisional invoices and easy conversion to final invoices for automatic accounting.
• Automatic accounting for Enasarco and withholding taxes.
• Printing of the withholding situation to be paid and automatic processing of the F24 model.
• Processing and submission of the electronic certification of withholding taxes to the Tax Agency.
• Management of compensation for net or gross items.
• Interaction with the sales agent commission calculation module through the procedure that transforms commission settlements into agent compensation (provisional invoice).

It handles Intra1-2 in sections bis, ter quater, quinquies, and sexies. It is possible to export the electronic file for both Intraweb (Customs Agency) and Entratel (Revenue Agency) applications and send them autonomously.

• Periodic and annual settlements
• Electronic communication of settlements
• Management and printing of registers
• Management of VAT credit offset
• Regular and “mobile” habitual exporter limits
• Export of ABI tracks for bank receipts
• Automatic processing and sending of self-invoices for foreign purchases to the SDI
• Management of revenue allocation and “cash-based” VAT regime
• Preparation of electronic withholding tax certificates
• Processing data for the preparation of the main sections of the annual VAT return
• Processing VAT TR model for the request for VAT credit refund or offset.

• Automatic amortization schedule calculation based on contract key data such as asset value, interest rate, collection and management fees, and residual value.
• Automatic accounting for the initial maximum lease payment and periodic lease payments.
• Automatic calculation and accounting of the year-end maximum lease payment adjustment, taking into account the daily cost.

• Standard text parameterization of reminder letters, also available in multiple languages.
• Electronic communication of settlements
• Automatic generation of reminder letters with different text versions linked to the customer type.
• Automatic printing of the generated reminder letter.
• Possibility of mass mailing of letters through a workflow.