Changing Management Software: Why and When to Do It
The 4 Clear Signs That Indicate It's Time to Change Your Management Software
Do you have outdated or inadequate management software?
With Fluentis ERP, switching to a new system is easier than you think!
Data Migration
With Smart Connect, switching management software is easier: new customers can transfer data from their previous system thanks to advanced migration procedures designed to simplify operations and preserve the company’s information assets.
Technology
Fluentis ERP is designed with cutting-edge technology, available both On-Premise and in the Cloud, featuring a modern User Experience that ensures easy and intuitive learning.
Application Content
A single management software that controls all business processes, ranging from Administration to Management Control, Logistics to Production Scheduling, CRM to Business Analytics, MES to Quality Management.
How to Know When It's Time to Upgrade Your Management Software?
Switching to new management software is certainly not something to be taken lightly.
It’s an important step that impacts all areas of the company, from Purchasing to Sales, from Administration to Treasury, from Production to Quality.
However, in some cases, starting a software selection process becomes necessary, because in today’s complex and competitive environment, having reliable, fast, and flexible management tools can truly make a difference for a company.
What are some warning signs that it’s time to look around and search for a new management software?
The scenario described below is common to many companies:
You’ve realized that too much paperwork is still circulating in the office, too many activities are still being managed manually, and you’re struggling to keep your company’s overall performance — and that of individual departments — under control.
Several business processes are managed with tools outside the ERP system, forcing your team to duplicate information with a series of daily problems: misaligned data, unshared information, and different versions of the truth across departments.
Your old software, which has supported you for many years, is certainly reliable and performs its functions well. However, you’re starting to notice that it’s holding back your growth. It can’t keep up with new market features — for example, it doesn’t support Cloud access, can’t integrate processes with customers and suppliers, lacks integrated workflows, and doesn’t communicate with production plants in line with Industry 4.0 requirements.
Changing Management Software When It Becomes Obsolete or Inadequate
A Common Situation for Many Companies
Software based on technologies that offer little flexibility, outdated systems being phased out that software providers no longer bother to update, and skyrocketing prices for updates: many companies find themselves in this complicated situation, unsure or worried about what to do next.
In some cases, for software being phased out, change is inevitable and forced; in other cases, companies hesitate, unsure whether to keep going a bit longer or if it’s time to change their management software.
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An Outdated Management Software Can Seriously Harm the Health of Your Business
Some companies underestimate the importance of having technologically advanced management software/ERP. Due to the fear of change and the investment required for new software, or because they fear data migration to a new platform, they lose sight of the fact that a company not keeping up with the times will inevitably lose competitiveness in the market.
In an increasingly complex and competitive scenario, being able to rely on reliable, fast, and flexible management tools is truly decisive.
No one would doubt that even the best mobile phone on the market 10 years ago cannot compare to a smartphone today.
Similarly, computing and digital technologies have made giant strides in recent years, and market demands have aligned accordingly.
How to Understand If It's Time to Change Your Management Software
We’ve seen how inadequate management software can hold back business growth.
But how can a company realize that its management tools are no longer adequate?
The main signs are:
Time
If your management software has been the same for many years without ever being updated, you can be sure it’s outdated. It might still be efficient and perform its functions well, but it’s definitely limiting your growth.
Limited Technological Evolution
Even if you purchased it recently, it could be an outdated program from a technological standpoint. You can easily notice this if you see that it can’t keep up with the functions implemented by market innovations (inability to be used in the Cloud, to exchange processes with customers and suppliers, lack of integrated workflows, inability to manage the system autonomously, failure to communicate with production plants in line with Industry 4.0, absence of integrated document management, etc…).
Abandonment by the Software Provider
If the software’s parent company no longer keeps it “alive” with necessary updates, either because it no longer exists or has been absorbed by a larger group, that software is inevitably destined to be discontinued — it’s just a matter of time.
Business Growth
A growing company may encounter the inadequacy of its management tools, which is why it’s important to consider a scalable software — one that can adapt to the growth pace of the company.
What to do then?
If you find yourself in one of the situations described above and think it’s time to change your management software, don’t waste any more time — take action now.
Feel free to contact us. Our experts are available to assess your specific case and inform you about the most suitable solutions for your business goals.
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